Copyright 2009-2022 Chi Omega Alumnae Association of Houston. All rights reserved.
Section 1. The name of this organization shall be the Chi Omega Alumnae Association of Houston.
Section 2. The purpose of this organization shall be to further fraternal spirit and cooperation among all members, to aid all active chapters of Chi Omega in their educational pursuits, to uphold the ideals and purposes of the Chi Omega Fraternity, and to further provide funds for donations to recognized, charitable institutions and scholarships.
Section 1. Membership shall be open to any initiated alumna of Chi Omega Fraternity.
Section 2. Members whose current dues are paid shall be considered members in good standing and shall receive all rights, benefits, and privileges of this organization, including the privilege of voting on Chi Omega Alumnae Association of Houston business.
Section 1. The annual dues shall be evaluated by the Executive Board and are payable beginning on April 1st, during the membership drive for the following year. The fiscal year of the organization runs June 1 through May 31.
Section 2. All Board members must pay their dues by the first Board meeting of the fiscal year.
Section 3. Seventy-year members and first-year graduates shall not be required to pay dues but shall be considered members in good standing.
Section 1. Names of Executive Officers of the Chi Omega Alumnae Association of Houston shall be:
Vice President-Kaleidoscope Chair (s)
Communications Chair (s)
Membership Chair (s)
Recruitment Chair (s)
Parliamentarian (appointed position)
Section 2. Election of Officers
Section 3. Duties of Officers
Section 1. The Executive Board shall determine the general policies of the Chi Omega Alumnae Association of Houston, approve all offices which become vacant during the year, approve all expenditures not included in the budget and act on all matters requiring special consideration.
Section 2. A majority of the Executive Board shall constitute a quorum for the transaction of business. A board member unable to attend shall notify the President of her absence and send her report as necessary to be read at the Executive Board meeting.
Section 3. The Executive Board shall be comprised of the President(s), President(s)-Elect, Past-President(s), Treasurer, Secretary, Parliamentarian, Recruitment Chair(s), Communications Chair(s), and Kaleidoscope Chair(s) and will meet a minimum of two (2) times per fiscal year but not in the months of June and July, at a regularly-scheduled time and place.
Section 1. The Affairs of the Chi Omega Alumnae Association of Houston shall be conducted by a General Board composed of the officers and Chairs of the standing Committees set forth in these bylaws.
Section 2. The General Board shall meet a minimum of four (4) times per fiscal year but not in the months of June and July, at a regularly scheduled time and place. On failure of the President(s) to provide for such regular meetings, the responsibility is upon the President(s)-Elect, Vice President(s)-Kaleidoscope Chair(s) and Secretary, in that order, to convene such meeting for that month, on notice of time and place to be posted on the website.
Section 1. Personnel
(1) The Chi Omega Kaleidoscope Executive Board, as defined in the Chi Omega Kaleidoscope Bylaws, is charged with approving the business and financial decisions and charity selections regarding Kaleidoscope. The Kaleidoscope Executive Board shall determine the general policies of Kaleidoscope, approve all expenditures not included in the budget and act on all matters requiring special consideration.
(2) The Kaleidoscope Committee shall take charge of any fundraising activities undertaken by Chi Omega Kaleidoscope. The Kaleidoscope Committee shall plan and execute all philanthropic fundraising programs with all net proceeds to be donated to recognized, charitable institutions and scholarships.
(1) The recruiting chapter shall obtain the approval of this Committee on the Recruitment Information Form for each Prospective New Member. Only Committee approved RIFs will be forwarded to recruiting chapters.
(2) This Committee shall be composed of a Chair or Chairs who shall be responsible for selecting her/their Recruitment Committee.
Chow Omega Committee
Night Owls Committee
Chi O Cares Committee
Welcome Back Event Committee
Woman of the Year Committee
The President may appoint chairs of additional committees that reflect the specific interests of the general membership.
Mothers’ Club Liaison
Panhellenic Liaison and Panhellenic Alternate
Psi Zeta Liaison
Center For Pursuit Liaison
Section 1. The General meetings of the Chi Omega Alumnae Association of Houston may be held August through May at the discretion of the President.
Section 2. The day, time and place of each general membership event shall be fixed by the appropriate Committee Chair, approved by the President(s) and published on the website at www.chiomegahouston.com.
Section 3. Executive Board and General Board members of the Chi Omega Alumnae Association of Houston can transact business with a majority favorable vote of all members present at the meeting where voting takes place.
Section 4. Meetings shall be open to Chi Omega Alumnae Association of Houston members in good standing. Guests may be invited to specially designated social functions.
These bylaws may be amended at any General membership meeting of the Chi Omega Alumnae Association of Houston with a majority favorable vote of all members present at the meeting where voting takes place. Notice of the proposed amendments must be presented at the preceding General Board meeting by reading the proposal and by furnishing a copy thereof to the Secretary for incorporation into the minutes, or by sending a copy of the proposed amendment through email to each member in good standing at least a month in advance of the time of voting on such amendment.
In the event of the dissolution of the Chi Omega Alumnae Association of Houston, any monies remaining after all bills have been paid would be donated to recognized, charitable institutions and scholarships.
Adopted – March 2020